Georgia Association of Convenience Stores

Frequently Asked Questions

Frequently Asked Questions

Who is eligible to apply?

When is the application period?

What is the Program timeline?

What are the selection criteria?

What are the details of the award?

Is this scholarship renewable?

Which school should I list on the application if I have not made a final decision?

How do I change my college choice?

How do I know if my application is complete?

I uploaded a document that no longer displays on my application. Do I need to submit it again?

How do I upload more than one file at a time?

How do I create a .zip file?

What is the difference between Official and Unofficial Transcripts?

What are the Dos and Don'ts of uploading documents to my application?

How and when will I receive notification?

What are my responsibilities if I am chosen as a recipient?

How and when are checks issued?

Are scholarships taxable?

Who administers this program?

My parent's employment makes me eligible for this scholarship. Whose contact information should I include?

Who do I contact if I have other questions?

Start online application

Who is eligible to apply?

Applicants must meet all of the following criteria to be eligible for this scholarship:

*Must be a high school senior or college freshman, sophomore or junior
*Must be an employee of a GACS member company or a dependent son or daughter of a GACS membery company employee
*The eligible employee must have at least one year of continuous service as of January 1 of the year in which the scholarships are awarded
*Must be employed or have a parent/guardian that is employed at a GACS member company at the time awards are announced
No exceptions will be made.

Note: If you or your parent/guardian is an eligible employee at the time you receive notification that you have received an award you will retain the award for the full academic term.

When is the application period?

January 1, 2018  through April 1, 2018

What is the Program timeline?

*Application Opens: January 1, 2018
*Application Deadline: April 1, 2018
*Scholarship Recipients Notified: end of May 2018
*Scholarship Checks Issued: early August 2018

What are the selection criteria?

An independent selection committee will evaluate the applications and select the recipients considering:

*Financial need
*Community involvement
*
Academic achievements and records
*Employer Nomination (if applicable)

Decisions of the selection committees are final and are not subject to appeal. No application feedback will be given.

What are the details of the award?

The GACS Educational Foundation offers a various number of awards each year:

One (1) $2,000 Scholarship (Brittany Schmeelk) will be awarded to the most outstanding applicant in the areas of academic merit, college GPA (if applicable), extracurricular activities, ACT/SAT scores, plus any related coursework. Recipients of the Brittany Schmeelk Scholarship are limited to winning the award one time, however, they may reapply for other awards as described below. Applicant must be a Retail member.

One (1) $2,000 Scholarship (Jim Tudor) will be awarded to outstanding applicants in the areas of academic merit, college GPA (if applicable), extracurricular activities, ACT scores, and SAT scores, plus any related coursework.

One (1) $2,000 Scholarship (Hayes Bryan Scholarship) will be awarded to outstanding applicants in the areas of academic merit, college GPA (if applicable), extracurricular activities, ACT/SAT scores, plus any related coursework.

One (1) $1,000 Scholarship (Laura K. Glover Martin) will be awarded to the most outstanding applicant in the areas of academic merit, college GPA (if applicable), extracurricular activities, ACT/SAT scores, community service, and financial need.

Two (2) $1,000 Scholarships (Flowers Bakeries Group) will be awarded to outstanding applicants in the areas of academic merit, college GPA (if applicable), extracurricular activities, ACT/SAT scores, plus any related coursework. Applicant must be a Retail member.

One (1) $1,000 Scholarship (Nancy Bivings) will be awarded to outstanding applicants in the areas of academic merit, college GPA (if applicable), extracurricular activities, ACT/SAT scores, plus any related coursework.

Two (2) $1,000 Scholarships will be awarded to outstanding applicants in the areas of academic merit, college GPA (if applicable), extracurricular activities, ACT/SAT scores, plus any related coursework.

Five (5) $1,000 Scholarships will be awarded to qualified candidates who demonstrate financial need. Preferential treatment for two of these scholarships will be given to qualified candidates planning to attend a technical college.

Two (2) $1,500 Scholarships will be awarded to qualified candidates with a B average.

Two (2) $1,000 Scholarships will be awarded to qualified candidates who are outstanding in any or all of the following: extracurricular activity, arts, and/or sports.

Two (2) $1,000 Nomination Based Scholarships will be awarded to applicants nominated by their employer for demonstrating leadership within their company. Applicants must receive a Nomination Letter from their employer in order for their application to be considered. The Nomination Letter should include how long the applicant has been employed with the company, what makes the applicant a deserving candidate, and any accolades the applicant has received.

Two (2) $1,000 Scholarships (Circle K) will be awarded to qualified candidates who are Circle K employees or their employees' dependent children.

*Each scholarship is a one-year award and will only be applied to the school year immediately following the date of the award.

*Students may reapply each year, for up to four years, as long as they and/or their parent/legal guardian continue to meet the eligibility criteria.

*The scholarships will be applied to tuition, fees, books, supplies and equipment required for course load.

*Institutions must be accredited, nonprofit two- or four-year colleges/universities.

*A student may transfer from one institution to another and retain the award.

Is this scholarship renewable?

No, this scholarship is not renewable but applicants may reapply each year as long as they meet the eligibility criteria.

Which school should I list on the application if I have not made a final decision?

You should list your first choice on the application.

How do I change my college choice?

You can update your final school choice on the 'My Profile' page at https://aim.applyists.net. If you are chosen to receive an award, it will be your responsibility to make sure your college is updated at least 30 days prior to the check issue date stated in the award notification so your check can be issued accordingly. This will not update any application or acceptance form; however, all awards are issued based on the 'My Profile' page.

How do I know if my application is complete?

Allow five to seven business days after uploading documents for your online status to update.

You may monitor your status of each required form and attachment on your home page at aim.applyists.net.

Started – items are needed or are being processed. To see the items, click the grey or yellow "Started" tile next to the application title. This will open another box listing all required items and the current status of each.

Complete - all required forms and attachments (if applicable) have been received and your application will be considered for the scholarship

You may also monitor the status of your attachments and recommendations (if applicable).

Not Received - the attachment has not been received

Not Started - the form has not been requested or started

Requested - the form request has been created, but the form has not been started

Processing - the attachment has been received and is being reviewed

Rejected - the attachment was not accepted and has been rejected

Accepted - the attachment has been verified and accepted by ISTS

It is the responsibility of the applicant to monitor the progress of all application requirements to make sure the application is complete. The status 'Complete' will display on the 'Home' page when all forms have been submitted and all documents have been verified.

I uploaded a document that no longer displays on my application. Do I need to submit it again?

There are two situations where your attachment might not upload:

You upload a file with the same name as one that has already been accepted

You upload a file with the same name as one that is waiting to be processed

Example: You upload your school transcript file and then try to upload the same file with the same sname for your test score requirement because your scores were on it. You simply need to rename the file in order to upload it again so that it may be processed as your test scores.

 

How do I upload more than one file at a time?

You may create a .zip file containing more than one file as long as everything included is in an acceptable format (i.e. .pdf, .tif, .png, .gif, .jpeg, .jpg, .bmp and .xps.)

How do I create a .zip file?

To use this format, follow the steps outlined below:

1. Create a new folder on your Desktop, name it the document type you will be uploading. For example, Test Scores, Transcript, or Financial Documentation.

2. Move all the pages you wish to upload into the new folder.

3. Right click on the document from your Desktop:

a. PC Users: select "Send to," followed by "Compressed (zipped) folder."

b. Mac Users: select "Compress '[folder name]'."

4. Your new .zip file will be located on your Desktop, ready to upload.

What is the difference between Official and Unofficial Transcripts?

Official transcripts must be obtained through your high school administration office, or your college registrar office. These transcripts are normally printed on official letterhead and/or state that they are official. These may contain a signature.

Note: Your official transcript may come to you in a sealed envelope, stating it will become unofficial if opened. When scanning or copying your official transcripts, a watermark may appear noting they are now unofficial. Despite any watermarks or sealed envelopes, you may open the envelope if needed to upload the document. These documents will still be considered official for our purposes. When scanning or copying, you do not need to include a copy of the sealed envelope.

Unofficial transcripts may be accessed through your school's online student portal. These pages must still be converted to one of the acceptable file formats. There are free tools available that will allow you to save various documents (including web pages) as a PDF. Unofficial transcripts must contain your name and the school name and contact information.

What are the Dos and DON'Ts of uploading documents to my application?

DO:

Upload in the correct file format.

Only upload the requested documents.

Black out any Social Security numbers on the documents you are uploading. This is not required, but advised.

Return to your Home page at https://aim.applyISTS.net to verify your documents have been accepted.

DON'T:

Upload a Microsoft Word document (.doc, .docx).

Upload more than the requested documentation,

Assume your documents are correct and accepted once you have uploaded them.

Upload a document stating you are mailing your documents.

Assume the required document does not pertain to you. If the application states the document is required, your application will remain incomplete if you do not provide that document.

Password protect your uploaded documents. Password protected documents will be rejected.

Upload any file that has a viewing expiration date.

 

How and when will I receive notification?

Notifications are sent to recipients and applicants not selected to receive an award via email by the end of May. For recipients, an 'Acceptance' link will be displayed on the 'Home' page following the notification.

Add donotreply@applyists.com and contactus@applyists.com to your email address book or "safe senders list" so these important emails are not sent to your junk mail folder.

Do not 'opt out' of any email sent from donotreply@applyists.com or contactus@applyists.com. You may not receive vital information regarding your scholarship applications.

Note: Your email address will only be used to communicate with you about your scholarship applications or other opportunities administered by ISTS for which you may be eligible to apply. We will not provide your email address to any third-parties.

What are my responsibilities if I am chosen as a recipient?

You must enroll as a full time undergraduate student in the fall of the year in which the scholarships are awarded, continue the entire academic year without interruption unless approved by scholarship sponsor, deliver your scholarship check(s) to the proper office at your institution, and notify ISTS should your check not arrive within 30 days of the issue date.

How and when are checks issued?

Checks will be issued in early August to each recipient's mailing address and made payable to the institution on the profile page.

Are scholarships taxable?

Tax laws vary by country. In the United States, scholarship funds used exclusively for the payment of tuition or textbooks are normally not taxable. The scholarship recipient is responsible for taxes, if any, that may be assessed against your scholarship award. We recommend consulting your tax advisor for more guidance. You may also consult IRS Publication 970 for further information (http://www.irs.gov/pub/irs-pdf/p970.pdf).

Who administers this program?

To assure complete impartiality in selection of recipients and to maintain a high level of professionalism, the program is administered by International Scholarship and Tuition Services, Inc., a firm that specializes in managing sponsored scholarship programs.

My parent's employment makes me eligible for this scholarship. Whose contact information should I include?

Applicants must register with their personal email addresses. Do not use parent's work email addresses. Your My Profile page should reflect the applicant's (the person who is attending university) legal name and contact information. If parent's information is needed, it will be specifically asked for on the application.

Who do I contact if I have additional questions?

For additional information regarding the scholarship program click here to contact ISTS, email them at contactus@applyists.com(use subject line: GACS), or call them toll free at 855-670-4787. Our offices are open Monday through Friday from 8:00 AM to 5:00 PM Central.