General Info
This year The SHOW again returns to Macon, GA, for its 23rd year. Our theme, Unlock What’s in Store, reflects the main purpose of The SHOW: to provide store owners, operators and buyers information about the newest ways to improve their businesses – from food service to fuel, novelties to snacks, and everything in between. The SHOW’s theme also reflects our commitment to always look forward to the future of the industry, including the ever present impacts of legislative activity on the convenience business. The SHOW provides an outlet for convenience store suppliers to showcase their products and services to key decision makers from across Georgia. Join us in Macon for The SHOW and Unlock What’s in Store.    

Cocktail Reception
The Southern Convenience Store & Petroleum Show will host a cocktail reception for attending exhibitors and retail buyers on Wednesday, May 14, from 4 – 6 pm.  Admission is by name badge only and is held in appreciation of the attending exhibitors who help make The SHOW possible.  More details will follow – but it will be great!

Sponsorship Opportunities
GACS is excited to offer a way for exhibitors to gain more exposure at The SHOW by offering select sponsorship opportunities, beginning at $1000. Detailed sponsorship information is available online at www.gacs.com.

Community Benefits
We’re asking that all exhibitors refrain from handing out bags. We have always encouraged the distribution of sample items. This year at the close of The Show, the remaining samples will be collected and donated to a local charity. More information to follow.

GACS Information
The Georgia Association of Convenience Stores was formed in 1973 and is one of the most respected state associations in the country. GACS represents approximately 1,600 convenience stores in the state. The association is supported by an additional 175-plus associate members who market goods and services to the industry.

SHOW Guide
​GACS publishes an annual Trade Show Guide that is distributed to every
retailer who attends The SHOW. This is an excellent way for exhibitors
and suppliers to expand their reach. Ad rates start at just $300 for a half page, or $500 for a full page. Cover positions are available on first come first served basis. Contact [email protected] for more information.

Show Rules
Each booth is a 10' X 10' space, with an 8' back wall and 3' siderail, and includes
a 6' table, 2 chairs, waste basket and identification sign. Indicate on the contract the exact name to appear on the ID sign. Electrical, water, and additional booth services may be ordered through the exhibit decorator kit sent to each exhibitor after space has been reserved using the attached contract.

General cleaning services will be provided by The SHOW. However, special needs should be co-ordinated through the exhibit decorator.
In order to avoid interference with other exhibitors, the following guidelines are in place:
•    Booths should not interfere with the space of other exhibitors
•    The front half of the booth shall not be higher than 60" without permission from The SHOW
•    Booth construction higher than the 8' back wall will also require approval from The SHOW
•    End cap exhibitors should construct booths in such a way that it does not
interfere with the line of sight down the aisle
•    We reserve the right to make changes to maintain show appearance and line
of sight protection for all exhibitors

Set Up And Event Times
Set Up:    
Tuesday May 13, 2025 | Appointment Only
Wednesday May 14, 2025 | 8:00 AM to 5:00 PM
Payment is due on April 3, 2025 and is required in full before set-up. Booths must be set up by 5:00 PM, Wednesday unless approved by The SHOW.

Show Hours:    
Thursday, May 15, 2025 | 9:00 AM – 5:00 PM

Teardown:    
All booths must remain intact during posted show hours. Teardown may
begin at 5:00 PM on Thursday, May 15, 2025 and must be completed by 12:00 Midnight. Those who tear down before 5 PM will forfeit their booth location for the following year. No exceptions will be made.

Name Badge Info
Name badges will be ready upon arrival for exhibitors, but names must have been provided prior to May 10, 2025. Changes will be accepted and processed prior to arrival (until May 10, 2025). Exhibitors will receive four complimentary badges per booth. Badges will be labeled with the individual’s name, as well as the name of the company that has contracted the space. Additional badges are $35 each and can be paid onsite.

Material Shipping
Shipping to The Centreplex should be coordinated by utilizing the forms in the Exhibitors Service Package. Materials should not be shipped directly to The Centreplex without using such forms. To ensure that your materials arrive on time, we recommend completing your shipping requests at the earliest possible date.

Payment Terms and Booth Assignment
A $500 non-refundable deposit is required for each booth. Full payment on all contracts is due April 3, 2025. Contracts received after April 3, 2025 must be
accompanied by full payment of the booth space purchased. Space is reserved in a first come, first-served order, based on the date applications and deposits are received. Competitive concerns should be indicated and every effort will be made to address such concerns. We reserve the right to reassign booths as necessary.

Refund Policy
No refunds will be made if space purchased is not used, nor will any refund be made on space used for only a part or portion of the exhibit period. Any booth space not claimed and occupied prior to 7:30 AM on Thursday, May 15, 2025 may be reassigned without refund. The original contracting exhibitor shall be liable for the full amount of the booth rental whether or not the booth is resold. Only that portion of any monies paid in excess of the $500.00 non-refundable deposit will be refunded if written notice of booth cancellation is received by GACS by April 3, 2025. No refund will be made for cancellations received after April 3, 2025.

Subletting of Booth Space
The subletting, assignment or apportionment of the whole or any part of space by any exhibitor is prohibited without written consent of GACS. No exhibitor may permit any other party to exhibit in his space any goods other than those manufactured or handled by the contracting exhibitor. No exhibitor may permit the solicitation of business by others within his space.

Conducting Exhibits
Exhibits must be manned during all show hours. Electrical or other mechanical apparatus must be muffled so noise does not interfere with other exhibitors. Interviews, demonstrations, distribution of literature, samples and detailing should take place inside booths in order to avoid infringement of the rights and privileges of other exhibitors. Sample bags will be provided to each retail attendee upon entrance to The SHOW. Exhibitors should refrain from providing any type of sample bag.  Exhibitors shall protect machinery and exhibits so that no injury will result to the visitors, guests, employees or any other person or property. No engines will be operated indoors with volatile or combustible fuels. Characters of the exhibits are subject to approval of GACS. The right is reserved to refuse a booth application because of concerns not meeting standards required or expected, as well as the right to curtail exhibits or parts of exhibits which reflect against the character of The SHOW. This shall apply to displays, literature, advertising, novelties, souvenirs, and/or conduct of exhibit personnel.

Additional Terms and Conditions
Liability and Insurance
Exhibitors agree to protect and keep harmless and otherwise indemnify the Georgia Association of Convenience Stores, The Centreplex, and their employees and agents from any and all claims for damages, suits, etc. by any and all persons or others which may result on account of injury, loss or damage sustained upon the space occupied by the exhibitor, or on account of machinery and property under control of an exhibitor. By signing an application and contract to exhibit, the exhibitor expressly understands that he releases the Georgia Association of Convenience Stores and The Centreplex, and their agents from (and agrees to indemnify each against) any and all claims for any such loss, injury, or damage, and will defend same if a claim is made at no cost to these parties.

Security and Insurance
The SHOW cannot guarantee against loss or damage of any kind, but will protect exhibitors by providing security in the exhibit area from 5:00 PM on Wed., May 14, 2025 until the close of show at 5:00 PM on Thursday, May 15, 2025. Exhibitors wishing to insure their exhibit materials, goods and/or wares on exhibit against theft, damage by fire, accident or loss of any kind must do so at their own expense.

Protection of the Building
Exhibitors will be held liable for any damages caused to the property, and no material or matter of any kind shall be posted on, tacked, nailed, screwed or otherwise attached to columns, walls, floors or other parts or portions of the building or furnishings. Whatever may be necessary to properly protect the building, equipment or furniture will be installed at the expense of the exhibitor. If any controversy arises as to the need or property thereof, GACS and The Centreplex will be the final judges thereof and their decision shall be binding on all parties concerned.

Fire Protection
All materials used in the exhibit area must be flame-proofed and fire resistant in order to conform to local fire ordinances and in accordance with regulations established by the National Association of Fire Underwriters. Excelsior or other paper is not to be used in crafting merchandise. Display racks, signs, spotlights and special equipment must be approved before use, and all displays are subject to inspection by fire prevention authorities. Any exhibit or parts thereof found not to be fireproof may be ordered dismantled. All aisles must be clear at all times and fire stations and fire extinguisher equipment are not to be covered or obstructed.

Interpretation & Violation
Any points not covered above or elsewhere are subject to settlement by the management. Any violation of these rules and regulations by any exhibitor will void the agreement for booth space, and such exhibitor will forfeit all monies which have been paid or are due under this contract. The SHOW shall have the right to terminate the agreement for booth space and to re-enter and take
possession of the space occupied by an exhibitor, and to remove all persons and goods from the space at the expense of the exhibitor. Written notice to terminate the agreement for booth space and of re-entry is not required.
Georgia Association of Convenience Stores.  All Rights Reserved.
168 North Johnston Street, Suite 209  |  Dallas, Georgia 30132
Phone: (770) 736-9723 | [email protected] | sitemap